If you're reading this, your client is probably weighing a change to their inventory system and wants your opinion.

We know what your concern is: another unfamiliar piece of software, and whether it makes your tax season harder. This page answers that. It isn't a sales pitch.

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In one line: we don't touch the books, we produce the numbers

MasterQ Inventory is an inventory system, not accounting software. We don't do double-entry, we don't produce a P&L, we don't produce a balance sheet, and we don't touch the general ledger.

That isn't a gap — it's a deliberate split, the same one QuickBooks POS made when it handled stock and sales and left the financials to QuickBooks itself.

What it means for you: your client's books stay in the tool you already know. One thing changes — the inventory numbers you receive get cleaner.

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What you'll receive

All of the following export for any period you specify, as CSV / Excel:

Report	Contents	What you typically do with it
Revenue / cost / gross profit	Summarized by period, drillable to item and customer	Revenue recognition, margin analysis
Inventory valuation	Closing quantity × unit cost, by item and warehouse	Ending inventory, COGS cross-check
A/R aging	By customer and aging bucket (current / 30 / 60 / 90+)	Receivables reconciliation, bad-debt review
A/P aging	By vendor and aging bucket	Payables reconciliation
Sales detail	Order by order, line by line, with quantity, price, cost, tax	Sampling, audit, sales tax filing
Purchase detail	Order by order, line by line, with vendor, quantity, cost	Purchase verification
Sales tax summary	By state / rate and period, with exempt customers shown separately	Multi-state sales tax filing

Your client can run any of these themselves, at any time — no need to contact us, and no need for us to be present.

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Six questions you're likely to have

1. Where does ending inventory come from?

The inventory valuation report gives you closing quantity and unit cost. Costing basis is moving average. The system also retains the actual cost and date of every purchase, so the cost composition of any item traces back to specific purchase orders.

If your client uses a different basis (FIFO, for instance), tell us before migration and we'll confirm the basis with you before go-live. Settling this before go-live is far cheaper than changing it after.

2. How do I verify COGS?

Every line in the sales detail carries the cost at the moment of sale, not a figure back-solved afterward. Summed over a period it is that period's COGS, on the same basis as the revenue/margin report, so the two tie out against each other.

3. How are opening balances handled?

At go-live we agree an opening date with your client and load that day's inventory quantities, inventory cost, A/R balances, and A/P balances as opening values.

If you'd like to be involved in this step, we welcome it. Get the opening right and every month afterward is easier. This is the one hour of your time that pays for itself across the whole migration.

4. Will go-live cut a period in half?

That's your client's call, but we recommend cutting over on your accounting period boundary (month, quarter, or year end). Our rollout includes a 1–2 month pilot, so there's plenty of room in the schedule — nobody has to sacrifice a clean period to accommodate a software date.

Tell us the cutover date you'd prefer and we'll plan around it.

5. Do I need to learn this software?

No. Everything you need arrives as CSV and opens in the tools you already use.

If you'd rather look things up directly — verifying a sale during tax season, say — we can issue you a read-only account: you can see the data, you can't change it.

6. Does the client keep QuickBooks?

Yes. We take over the inventory side only — order entry, stock, purchasing, and receivables/payables detail. Bookkeeping and tax filing continue in QuickBooks, or whatever tool you use.

What we typically find: QuickBooks was being used as an inventory system, with 90% of the time spent on order entry and stock — work that accounting software was never meant to carry. Separating the two lets QuickBooks go back to what it's good at, and the data you receive gets tidier as a result.

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The data belongs to the client, not to us

This matters for your assessment of long-term risk:

• On-premise / LAN: data lives entirely on the client's own machine and never passes through us. It works offline, and it keeps running even if we become unreachable.
• Cloud: encrypted in transit and at rest, backed up daily.
• Either way, all data exports to standard formats (CSV / SQL) at any time. No lock-in.
• The license is bought once and perpetual, not a subscription — there is no scenario where the books become unopenable because a payment stopped.

In short: you will not run into "the software expired and last year's data won't open."

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What migration brings across, and what it doesn't

Comes across

• Items, customers, vendors
• Opening inventory quantities and cost
• Opening A/R and A/P balances
• Historical order line items (optional, quoted separately)

Does not come across

• General ledger, journals, chart of accounts — these stay in the client's accounting system, which we don't touch

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If you'd rather just talk to us

Ten minutes on the phone usually beats reading a document. We're glad to speak with you directly — your client doesn't need to be on the call, and it isn't your job to sell anyone on our behalf.

And if you conclude this isn't the right time for your client to switch, please tell them so. We would rather lose a sale than have a client run into trouble during tax season.

Pure Digits Inc. Email: allenzhangdc@gmail.com Or have your client pass along your contact details and we'll reach out to you.